Freelance Event Producer

Lead the operational delivery of XENOM events as our key local representative. Take ownership of the venue, local suppliers, infrastructure and event build from planning through to onsite delivery, working closely with XENOM's central Operations team and global suppliers. Alongside event delivery, act as an important link between XENOM HQ and the local market, providing insight into the local functional fitness community, suppliers and wider market.

• —Take over day-to-day management of the venue following contracting by XENOM's Head of Operations
• —Act as XENOM's primary local contact for the venue throughout the planning and delivery process
• —Coordinate venue services including security, power, catering, cleaning, internet, waste and other operational requirements
• —Develop detailed event plans and build/break schedules
• —Work with the XENOM HQ team on venue layouts, participant experience, branding opportunities and operational requirements
• —Identify local operational risks, regulations and venue requirements
• —Manage agreed local event budgets, quotes and supplier costs
• —Source and manage infrastructure not supplied through XENOM's touring package, including plant machinery, furniture, water, power, radios, internet and other event services
• —Source specialist local staffing where required, including medical and additional operational support
• —Manage local suppliers from appointment through to onsite delivery and close-out
• —Coordinate local requirements with XENOM's global logistics, AV, rigging and competition equipment suppliers
• —Lead the onsite operational build and breakdown of the event
• —Coordinate the venue, local suppliers and XENOM's global delivery partners against the agreed schedule
• —Ensure the venue is operationally ready for handover to the Competition team
• —Act as the main onsite contact for the venue and operational suppliers
• —Manage live operational issues including infrastructure, security, power, water, venue requirements and layout changes
• —Support the Head of Operations with wider event problem-solving as required
• —Provide local knowledge and introductions to functional fitness gyms, community leaders and relevant networks
• —Connect XENOM's Community and Marketing teams with contacts that can support local campaigns, gym tours and community engagement
• —Identify and introduce relevant local suppliers, organisations and potential commercial partners
• —Advise on local market considerations including competing events, public holidays, cultural factors and suitable event dates
• —Help facilitate initial local conversations and relationships, working with the relevant XENOM HQ team to take opportunities forward

• —Strong experience producing live events, ideally within fitness, sport, mass participation or other complex event environments
• —Proven experience managing venues, suppliers, infrastructure and onsite event builds
• —Strong project management skills and experience developing detailed event schedules
• —Experience managing operational budgets and multiple suppliers
• —Confidence leading onsite teams in fast-moving live environments
• —Strong local market knowledge and supplier relationships
• —Fluent local language and strong professional English
• —Practical, calm and solutions-focused when challenges arise onsite
• —Comfortable working independently while collaborating closely with an international HQ team

• —Strong knowledge of CrossFit, functional fitness or the wider fitness market
• —Existing relationships with local gyms, coaches, athletes or fitness communities
• —Experience working with international event series, rights holders or brands
• —Experience integrating touring or global suppliers into locally produced events

Monthly fee. Freelance, project-based contract. Approximately 4 months, ending two weeks after the event.